Volunteers
It takes many volunteers to organize an event like Local Music Night. Below are some basic descriptions of the various roles. If you are interested in joining the volunteer team, please contact us!
Current Volunteers: LOG IN HERE to view openings and assignments, and to sign up for volunteer slots.
Pre-Event Roles
Event Coordinator
•Review online/email submissions or seek out local musicians
•Schedule musicians for upcoming events
•Communicate event details to performers and gather photos, bios, & photo waivers for promotions
•Manage email distribution lists (shared with promotions)
Promotions
•Postcard/Poster design
•Create "recruitment" materials (calls for volunteers/musicians, etc)
•Distribution of info online (Facebook, WC city website, blog, other), & locally (public places/events, businesses)
•Email info about upcoming events and manage email distribution lists
Post-Event Roles
Cleanup
•Return chairs and supplies to storage room
•store any useable food for next month
•Wash any dirty linens (or delegate)
•Wash any used serving dishes/ utensils
•Return coffee dispenser to Starbucks (or delegate)
Bookkeeping
•Collect and total donations received
•Give 10% to Gallery 200 for use of space
•Reimburse any expenses, enter receipts into spreadsheet
•Plan for expenses (equipment purchases, piano tuning, etc)
Event-Night Roles
MC/Point-Person
•Greet musicians, oversee any last-minute setup
•Greet musicians, volunteers, guests, and provide any needed instructions
•Make sure waivers are signed by performers
•Introduce performers, make announcements, manage open-mic segment
Setup/Food
•Coordinate setup of event (usually night before)
•Take inventory and purchase any needed food items or other supplies
•Arrange for coffee donation (Starbucks) and pick up or designate someone to do so
•Ice pick up on event night
Sound
•Provide and set up sound equipment
•Run sound check for musicians
•Run sound during performances
•Clean-up, store equipment
Photo
•Take photos at event (possibly some video?)
•Post photos on website, Facebook, etc. to promote event
•Upload photos to Google Drive (or similar shared location where they can be accessed for promotions)
Want to get involved?
Please contact us!